Privacy Policy
100%Cotton Limited (“We” or “we”) are committed to protecting and respecting your privacy.
This Privacy Policy applies to 100%Cotton Limited, which also covers all reference to work and activities undertaken in relation to 100%Cotton.
What personal data do we collect about you?
Information you share with us relating to research and training & consulting purposes. This information may include name, email address, address, employer details, internet protocol (IP) address, your stated attitudes, experiences, behaviours and activities amongst other personal details.
We only collect sensitive personal data from you and process this data where you have given your explicit consent.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from:
Directly from you. This is information you provide to us when you sign up to take part in our research, attend our workshops or get in touch with us. If you are a current customer or partner, this is information you provide to us in order to fulfil contractual obligations and process invoices and payments.
Through publicly available sources such as LinkedIn. We will ensure at all times that our processing of such publicly sourced company email addresses is lawful and in accordance to all privacy and data protection regulations.
From your present employer. This is information your employer provides, when supplying employee details of those it wishes to take part in our research and training & consulting activities.
How and why we use your personal data?
We use your personal data as necessary to your involvement in taking part in any research or training and consultancy activities, to communicate with you about our work or to provide you with outputs and reports relating to the work we do.
We may be required to handle details of suppliers, clients and current, past and prospective employees. We store data so that we can fulfil our contractual obligations with you. Data may also be stored on our email system if we enter into further communication with you. We store your name and contact details on our finance database so that we can maintain appropriate financial records.
We use the information we collect about you to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
To improve our site to ensure that content is presented in the most effective manner for you, to allow you to participate in interactive features of our service, when you choose to do so.
To send marketing information where we have your consent.
To ensure we do not send unwanted information to those who have informed us they do not wish to be contacted.
To contact you about feedback you have provided. We will use this information to improve our services. Where you have expressly agreed, we may, at our discretion, use your name, company information and feedback for our testimonials.
How do we collect your data?
When you visit our website
When you submit your personal information via our website. We collect and store information that you submit voluntarily through our website forms for example when you apply for our journal, sign up to our blog posts, opt in to other communications or use our website contact form.
Analytical cookies and tracking are not enabled on our website. Our website is delivered over HTTPS (Hypertext Transfer Protocol Secure). HTTPS is an internet communication protocol that protects the integrity and confidentiality of data between a user’s computer and our website. Users can expect a secure and private online experience when using our website.
We use sharing buttons and tools so you can easily like or share our content on Facebook, Twitter and other social networks. Some of these social networks set their own cookies for statistical and/or marketing purposes. The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.
When you contact us
While you can use our website without giving us your personal information, once you contact us via our website or other means, we collect and store the information you have sent us for contacting you. The information you give us (i.e. your name, email address, telephone number) will be processed and stored so that it is possible for us to contact and respond to your request now or in the future.
If you are a customer or supplier, sometimes we require you provide us with information for contractual or legal reasons. If you do not provide personal information when requested, you may not be able to use our Services if that information is necessary to provide you with the service or if we are legally required to collect it.
How long do we keep your personal data for?
We keep your information as follows:
Those taking part in research we keep your details for no longer than 12 months.
For client, supplier, employee and job applicant contact details and correspondence, we keep your details for no longer than 12 years.
Who do we share your personal data with?
Data processors: We share personal information with our third party data processors when it is reasonably necessary to do so in order that we can provide research and consultancy services to you. The terms and conditions of contracts we have in place with these data processors specify they will keep your data safe and only use it in accordance with GDPR (General Data Protection Regulation).
Service Providers: We use other service providers to help us provide our work, including our IT, website and mailing tool providers who only have access to your information as reasonably necessary to perform these tasks on our behalf.
o To deliver video content to our users, we use a third party, Vimeo. You can read Vimeo’s privacy policy here: https://vimeo.com/privacy
We do not share personal data with any third parties for their direct marketing purposes.
What legal basis do we have for using your information?
For those engaged in our research, training and consultancy activities, this is on the basis of consent. When you consent, you can change your mind at any time.
For customers or suppliers, we need your personal information to provide you with services and products requested by you, or to respond to your inquiries.
How will we contact you?
We may contact you by phone, email, post or via LinkedIn.
How do we keep your information secure?
When we collect information about you, we make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical and organisational measures.
All information you provide to us is stored on secure servers.
Where we have given you (or where you have chosen) a user identification code, password or any other piece of information as part of our security procedures to enable you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
How can you access, correct or delete your information?
Under Article 16 of the GDPR, you have the right to have inaccurate personal data rectified. If you believe that the information we have about you is incorrect, you are welcome to contact us so we can update it and ensure it is accurate.
Under Article 17 of the GDPR, you have ‘the right to be forgotten’ and to have your personal data erased. If at any point you wish us to delete information we hold about you, please contact us.
For either, please email hello@onehundredpercentcotton.com.
We will action or provide the information you request within 30 days, following receipt of the request and proof of identity. We act on requests and provide information free of charge.
What other important information do I need to know?
We often publish and link to reports, blogs and articles written by others who are not employed by 100%Cotton. We are not responsible for the accuracy of either the content or any personal data contained within this content. Such links should not be interpreted as endorsement by us of those linked websites.
The information in any e-mail (and/or document attached) sent by or on behalf of 100%Cotton is confidential and may be legally privileged and/or contain copyright material of 100%Cotton. This information is intended solely for the use of the named addressee. If you are not the named addressee of an email from 100%Cotton, please notify the sender immediately and do not disclose, copy or distribute the contents to any other person.
Information about us
We are registered in England and Wales under company number 7292029 and registered company address: 59 Prior Park Road, Bath, BA2 4NF, United Kingdom.
Updates to this policy
We’ll update this Privacy Policy from time to time to reflect changes in technology, law, our business operations or any other reason we determine is necessary or appropriate. When we make changes, we’ll update the “Effective Date” and make this available on our website.
We encourage you to check back periodically to review this Privacy Policy for any changes since your last visit.
Effective Date: This policy was last updated on 1st April 2022.
Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to hello@onehundredpercentcotton.com